Samford University Library Samford University

Circulation and Reserve Services

For Samford Doctoral Students

Checking out books and other materials

To check out library materials you will need to present your Samford I.D. at the Library circulation desk.

Due dates

Loan periods vary by the type of item that you check out. Use the table below to determine the loan period for your items:

Loan Periods for Doctoral Students
Regular Circulating Books
and Printed Scores
1 semester,
due dates in May & Dec
1 renewal
Government Documents28 days
1 renewal
Multimedia:
CDs, Records, Videos
7 days
1 renewal
Reference, PeriodicalsNo checkout
Reserves:
In-Library Use
Varies: 1, 2 or 3 hours
Note: Renewals must be requested in-person
Reserves
Varies: 1, 3 or 7 Days
Note: Renewals must be requested in-person

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Renewing materials

The University Library allows renewals according to the table above. Renewal requests may be made online, in person, or by calling the Circulation department Chair at 726-2699. Reserves, and other special materials may not be renewed. Interlibrary loan renewal requests must be made through Interlibrary Loan or 726-2983.

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Overdues and fines

Fines for overdue materials will accrue according to the following table:

Overdue Fines
Regular Circulating, GovDocs and Juvenile Books .20¢ per day per item; $10.00 maximum per item
MultiMedia .20¢ per day per item; $10.00 maximum per item
Reserves .25¢ per hour per item; $100.00 maximum per item
Unauthorized Removal Fine: $10.00 per item
Equipment $5.00 per hour per item; $100.00 maximum per item

When materials are returned late and fines have accrued, the user is billed. Bills should be paid within 30 days and may be paid at the University Library. Bills unpaid after 30 days are referred to the University Bursar's Office for collection. Library privileges are suspended and students are barred from registration, graduation and other University-wide privileges until the account is settled.

Accounts that have not been referred to the University Bursar's Office may be cleared at the Library circulation unit by returning the items and paying the fines. If the account has been referred to the Univesrity Bursar's Office, payment must be made there (Samford Hall). Payment for materials found and returned within 90 days of payment will be refunded. Prompt response to bills from the Library will avoid referral.

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Replacing lost or damaged materials

When materials are not returned and become long overdue the user is billed for replacement cost and library privileges are suspended. This includes use of Special Collections and Interlibrary Loan Services. If materials are not returned or paid for within 30 days of billing, the bill is referred to the Bursar's Office for collection. This action bars students from registration, graduation and other University-wide privileges.

Replacement costs are as follows:

Replacement Costs
In-print materials Replacement cost as listed in BIP, Ulrich's, Whitaker's, etc. plus processing fee.
Out of print books Price listed by out-of-print book dealer, or average cost of Samford Library titles purchased in the subject area plus procession fee.
Interlibrary Loan Replacement charges are set by the lending institution.
Other materials Original cost or actual cost of comparable item plus processing fee.

Accounts that have not been referred to the University Bursar's Office may be cleared at the Library Circulation department by returning the items and paying the fines. If the account has been referred to The University Bursar's Office, payment must be made there (Samford Hall). Payment for materials found and returned within 90 days of payment will be refunded. Prompt response to bills from the Library will avoid referral.

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Reserves

Reserve items are located at the Main Desk on the First Floor in the University Library. Each professor determines the loan period for his/her items. A professor may place an item on Room Reserve (1, 2 or 3 hour limits), or the professor may choose to allow the item out of the library for 1, 3, 5 or 7 day checkouts. Room reserve, without a set hour limit, indicates that the item may be checked out until the library closes but must not be taken out of the building. Reserve Fines are as follows:

Overdue fine: .25¢ per hour; $100.00 maximum per item

Unauthorized Removal Fine: $10.00 per item

Borrowing materials from other libraries

With their Samford student ID, Samford students may borrow materials from the other Birmingham-area libraries with whom Samford University Library has a cooperative borrowing agreement.

These libraries are:

  • Bessemer State Tech
  • Birmingham Southern College
  • Faulkner University
  • Jefferson State Community College
  • Judson College
  • Lawson State Jr. College
  • Miles College
  • New Orleans Seminary Extension Center
  • Southeastern Bible College
  • Spring Hill College (Birmingham Extension Center)
  • University of Alabama in Birmingham
  • University of Montevallo

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Interlibrary Loan

Students may also request materials from other libraries via Interlibrary Loan (ILL). To use this service, you do not need to know where the materials are located; ILL will locate them for you. Please fill out an online request form for the materials you need. For more information, please email or call 726-2983.

Books and articles from journals, either obtained via ILL or located in our library, can be delivered to the departmental office of staff via the Resource Retrieval Service. The Resource Retrieval Service is available only to faculty and staff of Samford University.

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Contact the circulation department

Telephone: 205 726-2748

E-mail: library@samford.edu

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