Borrowing Privileges

Checking Out Items

You may have up to 100 items checked out at one time.

To check out materials, you will need to present your Samford ID at the Circulation Desk located on 1st floor (maps).

Renewing Items

Sign into your Library Account to request renewals before your due date.

The University Library allows two renewals of most materials unless the item has been requested by someone else. After two renewals, books must be returned in order to be renewed.  

Periodicals, reserves, and other special materials may not be renewed.

Interlibrary Loan renewal requests must be made through ILLiad Interlibrary Loan

Due Dates and Renewals

Loan periods vary by the type of item that you check out. Use the table below to determine the loan period for your items:

Loan Periods for Samford Current and Emeritus Faculty
Regular Circulating Books
and Printed Scores
1 semester; due dates in May & Dec
2 renewals
Government Documents 1 semester
1 renewal
CDs, Records, Videos
7 days
2 renewals
Reference, Periodicals Special permission required
In-Library Use
Varies: 1, 2 or 3 hours
Note: Renewals must be requested in-person
Reserves: Varies: 1, 3 or 7 Days
Note: Renewals must be requested in-person

Maps, CD-ROMS, and certain other materials in some libraries may have other loan periods.

Materials in some collections, such as Reference and Special Collection, do not normally circulate.

Overdues and Fines

Samford Staff are charged fines for Interlibrary Loan and Reserve materials only. All other library materials carry no fines for Samford Staff.

Fines for overdue materials will accrue according to the following table

Overdue Fines
Reserves 25 cents per hour per item; $100.00 maximum per item
Unauthorized Removal Fine: $10.00 per item
Equipment $5.00 per hour per item; $100.00 maximum per item

Lost or Damaged Items

When materials are not returned and become long overdue the user is billed for replacement cost. If there is no response, the department or school dean will be notified, and the department or school will be charged.

Replacement costs are as follows

Replacement Costs
In-print materials Replacement cost as listed in Ulrich's, Whitaker's, etc. plus processing fee.
Out of print books Price listed by out-of-print book dealer, or average cost of Samford Library titles purchased in the subject area plus processing fee.
Periodicals Replacement cost or pro-rated current subscription cost.
Interlibrary Loan Replacement charges are set by the lending institution.
Other materials Original cost or actual cost of comparable item plus processing fee.

Course Reserves

The Reserve Desk serves the University by providing a small, separate collection of books and materials for supplementary educational usage. Library-owned materials, in addition to personal copies of materials, may be placed "on reserve." Each professor determines the loan period for his/her items. A professor may place an item on Room Reserve (1, 2 or 3 hour limits), or the professor may choose to allow the item out of the library for 1-, 3-, or 7-day checkouts. Room reserve, without a set hour limit, indicates that the item may be checked out until the library closes but must not be taken out of the building.

Current faculty and staff may request that materials be placed on reserve for class use. Requests can be made in person or by using the reserve form. The online form should be used only for items the library already owns. Personal materials should be brought to the library. Reserve requests will be processed as quickly as possible in the order received. Although the staff takes all reasonable precautions, the library is not responsible for any damage or loss of personal materials placed on reserve.

All photocopies should be supplied by the professor (maximum of 5 copies per article). Non-circulating materials, including all reference and periodical materials, will not be placed on reserve. If there is need, professors may photocopy these materials and place the photocopies on reserve.

Instructors are responsible for complying with copyright laws.

At the end of each semester, all materials will be taken off Reserve. Any personal materials that have not been picked up will be returned to the professor.

Borrowing From Other Libraries

Cooperative Agreement Libraries

With their Samford ID, Samford faculty may borrow materials from the other Birmingham-area libraries with whom Samford University Library has a cooperative borrowing agreement.

These libraries are listed online from the library's navigation menu, under How to Find, Other Libraries. Select Cooperative Agreement Libraries to access their websites or search online catalogs.

Interlibrary Loan

Faculty may also request materials from other libraries via Interlibrary Loan (ILL). Sign in to ILLiad Interlibrary Loan, and complete an online request form for the materials you need.

Books and articles from journals, either obtained via Interlibrary Loan or located in our library, can be delivered to the departmental office of faculty via Document Delivery. The Document Delivery Service is only available to faculty and staff of Samford University.

For more information, contact Interlibrary Loan by email or call 205-726-2983.